Simplify safeguarding, policies, inductions, and documents for your school.
Centralise your school's policies, simplify the onboarding of staff and contractors, securely request critical documents, and ensure everyone stays informed—with full Trust oversight and without the paperwork stress.
A Single Source of Truth for All Your School Policies
Imagine never searching for the latest safeguarding policy, school procedure, or compliance document again. With HeyDocs, you'll have complete oversight from creation and approvals to distribution, staff engagement, and real-time compliance tracking—whether for a single academy or across your entire Trust.
Safeguarding Documentation
Safeguarding Policy Management
No more outdated safeguarding files or compliance guesswork. Set reminders for timely reviews aligned with Ofsted and LA requirements, track every version, and automatically update staff with the latest policies. Everyone in your school or Trust stays on the same page—with full audit trails for inspections.
- Automatic Distribution
- Automatically notify staff when safeguarding documents are updated, ensuring everyone has access to the latest guidance.
- Policy Review Reminders
- Set up automated reminders for safeguarding policy reviews, ensuring your content stays current and compliant with DfE, Ofsted and LA requirements.
- Trust-Wide Version Control
- Track every change with a complete version history, with options for Trust-wide standardisation or school-specific adaptations.
Document Management
Staff Induction & Training
Streamline the onboarding process for new teachers and support staff. Automatically assign required policies, safeguarding training, and school-specific documentation with tracking to ensure nothing is missed—whether for a single school or across your entire Trust.
- Streamlined Induction
- Create custom induction packages that match your school's requirements, ensuring new staff complete all necessary training and policy acknowledgments.
- Compliance Tracking
- Monitor completion status in real-time with clear visual indicators showing which staff members have completed required training and policy reviews.
- Trust Oversight
- Give Trust leadership visibility across all schools while allowing individual academies to manage their own documentation and compliance.
Security
Role-Based Permissions
Grant the right level of access to the right people. Define who can view, edit, approve, or share documents based on roles within your school or Trust. Use hubs to fit the structure of your educational institution and manage access at scale.
- Role-Based Access Control
- Assign permissions based on roles within your school, ensuring staff only access what they need while protecting sensitive HR and safeguarding information.
- Multi-Academy Trust Controls
- Set permissions at Trust level while allowing individual academies to manage their own documentation within defined parameters.
- Inspection-Ready Audit Logs
- Maintain comprehensive logs of who accessed safeguarding documents and when, supporting Ofsted inspections and compliance reviews.
Collaboration
Real-Time Collaboration
Ditch tangled email chains and conflicting file versions. Collaborate in real time on a single document—add comments, suggest edits, and watch changes appear instantly, no downloads required.
- Live Editing
- Edit documents simultaneously with team members, seeing changes in real-time without conflicts or version confusion.
- Inline Comments
- Add comments and feedback directly within documents, making it easy to discuss specific sections and track discussions.
- AI Partner
- Leverage AI-powered suggestions for edits and improvements, helping you write better content faster.
Real-World Use Cases for UK Schools and Trusts
See how HeyDocs solves practical challenges faced by UK schools and Multi-Academy Trusts, from safeguarding compliance to staff induction and beyond.
Ofsted Readiness
Inspection & Compliance
Be inspection-ready at all times with comprehensive documentation and evidence. Generate detailed reports on safeguarding training completion, policy acknowledgments, and version history to demonstrate compliance with Ofsted and LA requirements.
Trust Governance
Multi-Academy Oversight
Maintain consistent policies across your Trust while allowing individual academies flexibility where needed. Central oversight with local implementation ensures both standardisation and school-specific adaptations.
KCSIE Compliance
Safeguarding & Training
Ensure all staff complete required training such as Keeping Children Safe in Education (KCSIE) and acknowledge updates. Track completion rates and send automated reminders to maintain 100% compliance across your school or Trust.
Inspection & Compliance
Be inspection-ready at all times with comprehensive documentation and evidence. Generate detailed reports on safeguarding training completion, policy acknowledgments, and version history to demonstrate compliance with Ofsted and LA requirements.
Multi-Academy Oversight
Maintain consistent policies across your Trust while allowing individual academies flexibility where needed. Central oversight with local implementation ensures both standardisation and school-specific adaptations.
Safeguarding & Training
Ensure all staff complete required training such as Keeping Children Safe in Education (KCSIE) and acknowledge updates. Track completion rates and send automated reminders to maintain 100% compliance across your school or Trust.
Education pricing, made simple.
We understand the unique needs of schools and trusts. Our education pricing is straightforward and comprehensive.
Education Pricing
As the creators of SCR Tracker, we know what schools and trusts need to stay on top of things. We offer a simple pricing model with all features included and Wonde integration to make your life easier.
What's included
- Unlimited active documents
- Unlimited distributions
- Wonde integration
- Trust Oversight
- Compliance tracking
- Staff acknowledgments
- Priority education support
Annually Per School
Invoices available for easy payments
Looking for business pricing? Check out our commercial pricing plans for businesses of all sizes.